Policies

Users are individuals who are trained by center staff and whose usage of center resources is charged on either a valid shortcode approved by the user’s supervisor or an external purchase order/credit card payment. Only individuals who meet these criteria are allowed to use instruments in the center; non-users may observe but are not allowed to touch or interact with the instruments at any time.

The user acknowledges that he/she has:

  • Completed basic laboratory safety training before using any instruments in the laboratory. Safety training is the user’s responsibility (see http://www.oseh.umich.edu or your institution’s equivalent for basic laboratory safety training).
  • Understood the safety requirements stated by the University of Michigan and (MC)2.
  • Read and understood the user handbook(s) for the instruments to be used in (MC)2.

Rules of Conduct

The user agrees:

  • To follow the facility’s standard operating procedures (including use of PPE).
  • To follow the instructions of center staff and the center manager.
  • To report any violations of the rules, guidelines, or verbal instructions.
  • To abide by measures to assure that the facility remains secure. This includes reporting suspicious activity, not letting unauthorized users into the center, not leaving doors open or unlocked, and avoiding areas not intended for users.
  • To not bring food or drinks into the main center area or any instrument or sample preparation room.
  • To carry out all communication and training sessions within the center in English to ensure the safety of all users and instruments.

In addition, the user also agrees to follow all rules of operation and termination set by the center.

Rates

  • Rates are posted on the center’s website (mc2.engin.umich.edu/lab-use/rates/). These rates are subject to change annually.
  • The time and materials consumed in using instruments will be charged to the user.
  • Usage may be considered either the difference between log-in and log-out times, or the length of the scheduled reservation, depending on the instrument. Please contact staff before use to see which case applies.
  • Faculty working on projects for commercial (for-profit) entities, either in collaboration or as consultants, are required to pay the commercial rate for instrument time for all hours of use, unless the funds supporting this work (including salaries) are awarded to U-M through the Sponsored Programs Office at full indirect cost rates. If this work is carried out by center staff, published assistance and service rates will also apply.
  • An additional 2.7% fee applies for payments by credit cards.

Publications and Acknowledgments

  • All publications resulting from work at (MC)or including results obtained at (MC)2 should acknowledge “The University of Michigan College of Engineering for financial support and the Michigan Center for Materials Characterization for use of the instruments and staff assistance.”
  • Authorship or acknowledgments of specific (MC)staff members should also be considered and discussed with the appropriate staff member. 
  • Reprint of all publications resulting from the use of (MC)2 facilities shall be provided to (MC)2 staff for collection into a yearly volume.

Instrument Use

  • Follow all training, safety, and booking policies.
  • Use an instrument only after proper training and approval by center staff.
  • Do  not change the alignment of any of the (MC)instruments beyond that shown during training.
  • After any session on any instrument, log off and follow all required steps shown during training.
  • After a session reset the instruments to the default settings as shown during training.
  • Clean up after each session, both in the specimen preparation rooms and in the microscope rooms. Razor blades, Kimwipes, rubber gloves, carbon sticky tabs, etc. should be placed in the recycling or trash receptacles provided.
  • Any glassware in the specimen preparation room is to be washed out, dried, and returned to the storage cupboard.
  • Samples left in any room may be discarded by center staff.
  • (MC)does not permit the presence, use, or storage of hydrofluoric acid.
  • DO NOT CHANGE THE PRESSURE SETTINGS ON THE ARGON GAS CYLINDER of the carbon coater or sputter coater. Merely open and close the main valve.
  • If you use the last of any item or the last-but-one of any item, or it looks like stock is running low, please replace the item or write it on the white board provided.

Instrument Failure

  • If there is an instrument failure or you suspect an issue with a component (even if unsure), or when equipment responds to use in any unfamiliar or unexpected manner, including sample contamination, misalignment, an unresponsive computer, or low signal-to-noise ratio:
    • Cease using the instrument. Log off the session and email the instrument manager (through FOM) with a description of the exact nature of the problem.
    • Contact a staff member for help immediately.
    • Do NOT attempt to dismantle and repair any instrument. Dismantling instruments in (MC)could lead to a life-threatening situation. (MC)2 equipment frequently has high voltages inside and X-ray shielding which, if removed, may expose users to X-rays.
  • Failure to follow these procedures may lead to revocation of center access.
  • Research supervisors are responsible for 50% of the cost of any instrumentation repair required due to user negligence. 

Booking Rules

  • Users are required to use any booked time or cancel in advance through FOM within cancellation limits set for each instrument (ask staff if unsure). Failure to show up for booked time or cancel sufficiently in advance will result in the user account being charged for that time. 
  • If user fails to turn up for booked time, any other qualified user may claim it. There is a ten-minute grace period. After that any qualified user may take the remaining time slot.
  • Do not book more than one four-hour daytime slot (9:00 am – 5:00 pm) in any given week unless that week has begun. If longer time slots are needed, it is preferable to book an afternoon and then run into the evening or come in very early and run into the morning. For exceptions, contact the center manager. 

Computer Use

  • At the end of a session, users are required to close all images, patterns, and other files and clean the computer desktop. 
  • Users are not allowed to use USB drives on any equipment in the center.
  • Data can be saved to the data server emalserver and retrieved via SFTP from your laboratory, office, or home computer. The username for this connection is emalftp. The password is the one that you have been told to use for (MC)2. Users can also use the (MC)Macs for backing up data since they all can connect to emalserver2. They also have CD and DVD burners. In particular, the eMacs have DVD burners on them.
  • Users should not attempt to use any of the (MC)data acquisition computers for web browsing or email.
  • Users should not attempt to install software on any (MC)2 computers.  (MC)2 computers have software installed to help with data acquisition and analysis; they are not to be used for games, movies, mp3s, or other non-standard software.

Remedial Response, Revocation, and Termination

  • Negligence and/or violation of any the above rules will lead to the immediate temporary or permanent revocation of user privileges and access to the center.
  • Instrumentation damage due to user negligence will be billed to the user’s account for up to 25% of the repair cost.